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Ref: #58578

Pay and Bill Officer


Reporting to the Group Finance Manager, this broad and evolving role of the Group Payroll and Billings Officer encompasses but is not limited to the following duties / expectations:

Group Contractor Payroll and Client invoicing. 

  • Processing of UK & International timesheets and contractor invoices.
  • Checking timesheets are approved on in accordance with client specific formats and portal, paying attention to contractual obligations.
  • Checking client portals for contractors timesheet, verify against candidate’s submission on the system.
  • Processing contractors invoices in a timely manner & in accordance with candidate’s specific payment requirements.
  • Raising client invoices and sent to clients in a timely manner & in accordance with client specific billing/invoicing requirements.
  • Processing of all contractor payments via various different payment methods, ACH, SEPA, PRIORITY and ensure it is paid in a timely manner and payment confirmation is sent.
  • Running remittance advices from payment system and sending to candidates.
  • Creating and generating contractor payments on HSBC bank as well as other banking platforms such as Rabo Bank
  • Maintaining and updating candidates bank details in both the accounting software and banking system

Contractor Reporting

  • Producing contractor payment report for the contractor payrun.
  • Producing contractor status report, ensuring there is an accurate detail of the timesheet and payment status of each contractor per month.
  • Assisting management accountants with generation and preparation of company Gross Profit report (Margin report), assisting with queries.
  • Reconciliation of contractors processed payments against bank transactions
  • Updating system with payments made to maintain an accurate record of payments.
  • Produce missing timesheet report and distributing to sales consultants.

Managing Accounts inbox

  • Review the shared accounts inbox, processing timesheets, expenses claims, contractors invoices
  • Organising emails in appropriate folders and distributing emails to correct team.
  • Responding to emails and queries, maintaining constant communication with sales consultants and candidates.
  • Responding and liaising with credit control team and/or legal team to assist in resolving client invoicing queries


  • Send out contractor emails, stating next months pay run dates and guide.
  • Filing, late payrun, ad-hoc duties
  • Assisting team with ad-hoc

Job Type: Fixed term contract

Contract length: 12 months

Salary: £30,000.00-£35,000.00 per year


  • Monday to Friday

Work Location: In person

Expected start date: 04/03/2024

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