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Ref: #58578

Pay and Bill Officer

PAY & BILL OFFICER

Reporting to the Group Finance Manager, this broad and evolving role of the Group Payroll and Billings Officer encompasses but is not limited to the following duties / expectations:

Group Contractor Payroll and Client invoicing. 

  • Processing of UK & International timesheets and contractor invoices.
  • Checking timesheets are approved on in accordance with client specific formats and portal, paying attention to contractual obligations.
  • Checking client portals for contractors timesheet, verify against candidate’s submission on the system.
  • Processing contractors invoices in a timely manner & in accordance with candidate’s specific payment requirements.
  • Raising client invoices and sent to clients in a timely manner & in accordance with client specific billing/invoicing requirements.
  • Processing of all contractor payments via various different payment methods, ACH, SEPA, PRIORITY and ensure it is paid in a timely manner and payment confirmation is sent.
  • Running remittance advices from payment system and sending to candidates.
  • Creating and generating contractor payments on HSBC bank as well as other banking platforms such as Rabo Bank
  • Maintaining and updating candidates bank details in both the accounting software and banking system

Contractor Reporting

  • Producing contractor payment report for the contractor payrun.
  • Producing contractor status report, ensuring there is an accurate detail of the timesheet and payment status of each contractor per month.
  • Assisting management accountants with generation and preparation of company Gross Profit report (Margin report), assisting with queries.
  • Reconciliation of contractors processed payments against bank transactions
  • Updating system with payments made to maintain an accurate record of payments.
  • Produce missing timesheet report and distributing to sales consultants.

Managing Accounts inbox

  • Review the shared accounts inbox, processing timesheets, expenses claims, contractors invoices
  • Organising emails in appropriate folders and distributing emails to correct team.
  • Responding to emails and queries, maintaining constant communication with sales consultants and candidates.
  • Responding and liaising with credit control team and/or legal team to assist in resolving client invoicing queries

Other

  • Send out contractor emails, stating next months pay run dates and guide.
  • Filing, late payrun, ad-hoc duties
  • Assisting team with ad-hoc

Job Type: Fixed term contract

Contract length: 12 months

Salary: £30,000.00-£35,000.00 per year

Schedule:

  • Monday to Friday

Work Location: In person

Expected start date: 04/03/2024

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